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Consultations are always FREE. During our first consultation, you will decide whether our services can add value to your event. If so, we will help you decide on a method of event planning.

I have done so much of the work already, why would I hire a coordinator?

Many of our “Coordination Couples” have made most of the decisions and really enjoyed planning their wedding! When it comes down to it, a Coordinator handles the “Day of” and takes responsibility for the choices the Couple has already made. A Coordinator lines up the vendors and the timeline to reflect the vision of the Couple. Instead of enlisting an aunt or friend to handle the details, a Coordinator is a professional who will direct the event and make sure that everyone can enjoy this special day and not ‘work’ the Wedding. Instead of stressing and attending to the several details involved in a beautiful Event, the Couple, their family, and friends will truly relax and enjoy the loving memories while a Wedding Planner handles the “Day”.

Is there a charge for the first meeting? And how do you charge?

Here at Lavish Occasions, we offer every couple a free consultation so that at a bare minimum, they receive the full effect and experience of meeting with a Planner. Actually, most Planners offer a first free consultation! Many times it is a great opportunity to get questions answered, since there is so much to address. In our services tab, you may click on each package to see the pricing.

How is the payment plan?

We ask 40% upon booking, 30% at the 6 month mark and 30% the week prior to the Wedding.

Do you provide referrals?

Absolutely, and this is very important! We furnish them upon request and provide email addresses of a few past clients that you would be able to contact with any further questions.

Why choose Lavish Occasions?

When it comes down to it, work with someone who is reputable but also someone with whom you are comfortable. It’s a great idea to meet with at least three planners (or any wedding professionals) before making the decision. It’s smart to have options and select who you would like to work with instead of settling on the one person with whom you have met. Check out our Bio page to see if we are a good fit for you! We hope that we are! That said, here are some questions to ask a Planner:

  1. Is this your full-time job or part-time job?…and if it’s part time, what is your other job?
  2. How many full-service weddings do you personally coordinate each year?
  3. How long have you been in the business?
  4. How many weddings do you plan/ coordinate each year?
  5. What type of formal training have you had?
  6. Are you a member of any major bridal or wedding/special event trade associations (ABC, ISES)?
  7. Do you employ other people to help you plan events?
  8. How many assistants do you bring with you to a wedding?
  9. Is there an extra charge for additional staff?
  10. Do you personally attend every wedding?
  11. What if you become ill or cannot come to the wedding? Who will stand in for you?
  12. What is the largest wedding you’ve managed?
  13. Who signs the vendor contracts? Do we pay you the fee for the entire event and then you pay each vendor or do we contract with vendors separately?
  14. Are you present at all vendor meetings?
  15. Do you make initial contact with all referred vendors and check price and availability or do you give us a list of vendors for us to call?
  16. Do you help with setup and tear down?
  17. Will you bring an emergency kit?
  18. Describe the best wedding you’ve ever managed. Why was it the best wedding?
  19. Describe the most difficult wedding you’ve managed and why was it difficult?
  20. Do you charge for expenses or travel?
  21. What is your coordination fee?
  22. Do you charge hourly, a flat rate or a percentage of my overall budget?
  23. How are the payments structured? When are they due?
  24. What is the amount of the initial deposit?
  25. What is your refund policy in case of cancellation?
  26. What won’t you help with?
  27. Are you present at the rehearsal?
  28. Will you setup the personal items on each of the place settings?
  29. Describe some problems you’ve had with vendors not fulfilling their contract and how you handled it.
  30. Will you help design the overall theme, decor and flow of the wedding ceremony & reception?
  31. Will you provide me with a detailed budget outline?
  32. Will you assist with lodging arrangements for our out of town guests?
  33. A question to ask yourself: Has the wedding planner addressed your personal concerns satisfactorily?

Photography by The Studio Photographers, Je Revele Fine Art Photography, Amanda Picone, Visual Image, Christian Oth and Emerald Studios

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